How ScaleOcean Helps Beumer Handle 300+ Projects Monthly

BEUMER Group Singapore is a major player in the intralogistics sector, contributing to the complex handling of materials, project execution, and coordination of operations in numerous business segments. The company’s project volume and processes were growing beyond the need for just separate tools. It required a single platform that would facilitate all departments to enter a streamlined and structured process.

The challenge became clear when we realized the project costs, HR-related activities, approvals, administrative work, and cross-division data needed to be coordinated separately. Teams were spending additional time to match budget to project, monitoring operating expenses, streamlining day-to-day operations, and developing a comprehensive profile of company performance.

With this complexity, BEUMER selected ScaleOcean as an integrated ERP solution to link up all of its business modules within one platform. With project management, cost management, human capital management, process automation, and a 360° company view, ScaleOcean enabled BEUMER to enhance cost control, simplify work processes, and to strengthen the visibility of the company between the different divisions.

So, how did BEUMER transform its operations with ScaleOcean ERP? Here’s the full story.

Key Takeaways

• BEUMER Group Singapore is a global intralogistics company that supports complex material handling, project execution, and operational coordination across multiple business divisions.
• Before using ScaleOcean ERP, BEUMER faced challenges in connecting project costs, HR activities, approvals, procurement, inventory, finance, and cross-division data in one centralized system.
• ScaleOcean was implemented to connect all ERP modules, including project management, cost management, human capital management, finance, procurement, inventory, approval workflows, and reporting.
• After implementing ScaleOcean, BEUMER gained stronger cost control, automated 250+ HR processes, tracked 400+ projects with better visibility, handled 300+ new projects monthly, and calculated project costs in just 10 seconds.

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Get to Know BEUMER Group Singapore 

BEUMER Group Singapore is a part of a global intralogistics company, established in 1935, with a special focus on material handling, system operation, and large-scale projects. BEUMER’s business activity is geared towards complex industrial and logistics applications, and the company is constantly creating intralogistics solutions that enhance the accuracy, coordination, and efficiency of business processes.

As an intralogistics company, BEUMER does not only manage one isolated business activity. Its operations involve project planning, cost monitoring, procurement, inventory, HR, approvals, finance, and management reporting. Each division needs accurate data to ensure that project execution remains aligned with operational targets.

BEUMER’s business model relies on cross-functional coordination, and a basic digital tool was not enough. The company needed an integrated system that could connect every division, link project and cost data, and give management stronger visibility into business performance, including financial processes supported by accounting software in Singapore.

As the operation became more complex, the need became more significant. BEUMER had to find a platform that would enable teams to collaborate more quickly, minimizing repetitive administration and providing access to all processes from a single source of truth without disrupting the existing workflow.

Beumer Group’s Business Processes Before Using ScaleOcean ERP

BEUMER Group had already established business processes before implementing ScaleOcean, but there were a lot of activities that needed to be coordinated through different workflows. A lot of teams had to gather project, cost, HR, procurement, and finance data from various sources to review performance or proceed with the next steps.

One of the main challenges was cost optimization. BEUMER needed clearer visibility to monitor administrative costs and compare plan versus actual costs for each project. When project cost data was not connected in one system, the team had to spend more time reviewing expenses and checking whether actual spending was still aligned with the planned budget.

There was insufficient control over project management. BEUMER required a more structured means to keep track of progress, timelines, resources, and the movement of costs, as there were multiple divisions in the project. In the absence of central project visibility, updates might take longer to test and were not always quick and easy to check across the enterprise.

Operating procedures for the day-to-day had to be streamlined as well. There was still a need for manual coordination between teams for approvals, HR administration, procurement requests, inventory checks, finance records, and reporting activities. This created inefficiency as each division was responsible for making sure that the data was aligned prior to moving decisions forward.

The human capital management system was another key field. The HR team wanted a more streamlined system to take the place of manual attendance, leave, payroll, employee records, and HR administration, as it would help them cut down repetitive tasks and have a more transparent record of employees.

When business processes were not properly integrated, project activities, financial records, HR data, procurement, inventory, and operational information could not be tracked in one system. This made it difficult for management to monitor real-time business performance and make decisions based on complete, reliable data.

These conditions encouraged BEUMER to find an ERP system that could unify its business processes, not just digitize individual tasks. The company needed a platform that could improve cost control, reduce manual administration, streamline workflows, and provide better visibility across all divisions.

Why BEUMER Chooses ScaleOcean for Business Flexibility?

In this case study, Beumer Group, this company chose ScaleOcean because the company needed an advanced, integrated ERP system that could be customized to follow its complex intralogistics workflow across divisions. Instead of forcing the organization to change its processes entirely, ScaleOcean allowed BEUMER to align the system with how its teams already worked, while its unlimited user model and flat pricing approach helped support business growth with more predictable long-term ERP investment.

This flexibility was crucial due to BEUMER’s decision to implement all the ScaleOcean ERP modules. These system requirements require project management, cost management, human capital management, finance, procurement, inventory, approval workflows, and reporting to integrate seamlessly into a unified system.

Better cost control was among the primary reasons. As BEUMER needed more transparency to be able to compare planned over actual project costs, track administrative costs, and grasp cost movements across each project. Integrated cost management would allow for a more comprehensive review of budgets and spending across the project in a single platform.

The company also had to optimize the processes between various departments. Processes like project updates, reporting, procurement, HR administration, and approvals might be organized in a more streamlined manner, cutting down on the back-and-forth manual coordination and chasing of leads.

Business visibility was another reason that was important. By leveraging the 360° ERP view, ScaleOcean BEUMER was able to see data from all divisions within one system. This provided management with a better understanding of project performance, cost movement, workforce activities, and operational conditions.

ScaleOcean was chosen by BEUMER Group due to its ability to help the company achieve greater flexibility and control in its operations. The system provided the company the opportunity to create flexible workflows, establish a unified platform for all divisions, and create a more scalable base for future expansion.

How BEUMER Adopted ScaleOcean?

BEUMER Group’s implementation of ScaleOcean started with a structured planning phase to understand how each division worked before the ERP system was fully connected. The process was not only about installing software, but also about mapping daily workflows, identifying team needs, and aligning the system with business activities that previously ran manually or separately.

During the solution design stage, BEUMER reviewed key processes across project management, cost control, HR, finance, procurement, inventory, approvals, and reporting. This helped the team see how an integrated project management software Singapore approach could connect workflows, centralize data, and reduce manual steps through automation.

Since BEUMER adopted all ScaleOcean ERP modules, the implementation required careful coordination across divisions. ScaleOcean then supported system development, integration, and AI-driven workflow automation so each module could follow existing work habits while improving structure, visibility, and control.

From the client’s perspective, the testing phase was also easier because the ScaleOcean team guided users through system checks, feedback sessions, and adjustments before going live. After implementation, ScaleOcean continued to provide responsive post-implementation support, with cooperative communication that made issue handling, user guidance, and system refinement easier for BEUMER’s internal teams.

Through this process, BEUMER could move from separate coordination into a more connected way of working. Each division gained access to the same reliable data, while management received clearer visibility across project, financial, HR, procurement, inventory, and operational activities.

Real Results of BEUMER’s Operational Transformation Using ScaleOcean

BEUMER Group began to operate daily with a highly connected approach after implementing ScaleOcean. The work used to be passed on manually or department by department, but now could be tracked in a single integrated ERP solution, providing better coordination, transparency, and more efficient workflow for all teams.

This improvement was also reflected in BEUMER Group’s experience during the implementation. As Tan Kian Pin, IT Manager, says:

“With ScaleOcean ERP, we successfully reduced administrative costs by up to 80%, brought project cost planning closer to actual realization, and made overall processes run more efficiently.”

Tan Kian Pin, IT Manager 

A crucial change in project and cost management was evident. BEUMER Group was able to become more transparent about planned budgets and actual expenses for every project with ScaleOcean ERP. This enabled the team to monitor the cost changes more quickly, minimize manual checking, and ensure the project remained profitable.

Changes were also seen in daily administrative workflows. In one system, BEUMER Group could link together HR, finance, procurement, inventory, approvals, and reporting, allowing them to eliminate the duplication of work across the various divisions that previously needed to be manually coordinated. Consequently, teams were able to utilize the same data and perform operations efficiently.

ScaleOcean’s financial visibility enabled BEUMER Group to centralize its cost records, budget tracking, and reporting. Business performance information could be gathered more accurately from one platform, and lead to quicker business decisions.

The effect was felt as well in HR and internal operations. Employee information, payroll, attendance, leave, and approving workflows were streamlined and organized. This simplified the HR processes and made them more transparent.

BEUMER Group transformed from disconnected coordination to a more connected and measurable approach with a more integrated workflow. Not only did ScaleOcean support BEUMER in the implementation of ERP, but it also helped BEUMER establish a more solid base for its operations for long-term efficiency, cost management, and business visibility.

BEUMER Group has implemented ScaleOcean and now has an integrated approach to managing business operations. BEUMER can now manage more than 300 new projects each month with greater ease, smoother tracking, and clearer visibility across every project stage because of using this software, and was able to monitor processes across divisions that had previously needed to be coordinated through manual means, with greater visibility all in one ERP platform.

The key upgrade was on cost optimization. BEUMER used to take longer to review administrative costs, as well as the budgets planned and the project costs. Combined with project and cost data in ScaleOcean, the team was able to compute the project costs in only 10 seconds, securing more control and improving the accuracy of budgeting and profitability of the projects.

Project management also became more structured. BEUMER could plan, track, and monitor project activities in one platform, allowing teams to review progress, timelines, budgets, and related resources with better accuracy. This helped the company track more than 400 projects with full visibility across ongoing operations.

Daily workflows also became more organized. Follow-ups, approvals, HR administration, procurement, finance, inventory, and reporting no longer had to move through scattered manual steps. With a more structured system, BEUMER could support HR workflows with the best HRIS system approach while helping each department work more efficiently.

Also, human capital management (HCM) improved. Better levels of transparency in attendance, leave, payroll, and HR data could enable the HR team to cut repetitive administration and support employee-related processes more effectively. BEUMER succeeded in automating 250+ HR processes and in boosting the productivity of HR teams by up to 85% with ScaleOcean.

In financial and reporting applications, BEUMER became more quickly and easily available to more dependable information. Transaction, project, and cost data were all woven together, which meant the team was able to generate reports more efficiently and with reduced manual effort and provide more accurate insight to aid management decisions.

Procurement and inventory management procedures were also increased. Ordering, stocks, material requirements, and restocking processes might be monitored in one system, and thus, unnecessary delays are reduced, and operations are made smoother.

Overall, ScaleOcean for BEUMER Group helped the company move from scattered coordination to a more connected operating model. With all ERP modules implemented, BEUMER could strengthen cost control, streamline work processes, automate HR activities, and improve visibility across the entire organization.

Conclusion: Unifying Business Processes with ScaleOcean

The transformation of BEUMER Group demonstrates that being digitally-driven is more than about manual work being replaced with software. The significance of these highly complex operations lies in developing a more interconnected, transparent, and scalable working approach within all divisions of the intralogistics company.

Through ScaleOcean, BEUMER connected project management, cost management, human capital management, finance, procurement, inventory, approval workflows, and reporting in one ERP platform. This helped the company optimize administrative costs, compare plan versus actual project costs, streamline daily processes, and gain a 360° view of the entire company.

Additionally, ScaleOcean is able to provide businesses in Singapore with ERP systems that can be optimized for GST compliance and local financial reporting requirements. The system can also be customized to address business needs regarding EDG and CTC grants, empowering companies to take a solid foundation in operational improvement and transformation programs. Try our free demo today and see how an integrated ERP system can support your company’s next stage of growth.

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