Managing projects in a construction company is a tough mission, and it almost always involves large teams and long timelines. It can be nerve-racking to stay on top of subcontracted costs, bids, deadlines, and materials while juggling multiple worksite duties and office paperwork.
But you no longer have to be overwhelmed because we have valuable tips that will help ease your burden and keep your next projects on budget, on track, and on time.
1. Have the right people in place
For a construction project to be successful, you need to put together a capable project team from the start. Make sure project managers delegate tasks to individuals with the right talents, skills, and personalities. Everyone should be well informed about what is expected of them and the results required of them at the end of the project.
In addition, your project managers must be able to encourage a positive work dynamic and be a coach to all members of your team. Once you have the right pool of individuals, keep them motivated and inspired, whether things are going well or there are challenges. You will also need to use your leadership skills to tackle the challenges facing the project.
2. Improve team collaboration
Construction projects have so many moving parts. When you're managing multiple construction projects, having one person keep track of them all becomes impossible. This is why delegating and collaborating effectively is so important.
To facilitate collaboration and task delegation, consider providing your team members with an easy collaboration tool, such as project management software. This tool enables project managers to distribute tasks to the right individuals and track project progress efficiently. It allows everyone to collaborate and communicate through a single system, even though they work from different places.
It is also important to listen to what your team has to say. Talk to them about new ideas or directions and ask for their advice. A big part of collaboration is giving and receiving feedback. Learn the strengths and weaknesses of your teammates so you can delegate roles based on experience and optimize performance based on skills.
3. Use real-time communication
Construction projects involve multiple parties, such as main contractors, project owners, subcontractors, architects, vendors, and back-office staff, all of whom need to be updated with project progress. Therefore, you need to establish a smooth flow of communication among project stakeholders. Transparent communication ensures that the project runs smoothly and reduces the number of phone calls and emails.
To create efficient communication, you need to implement a centralized communication system. It helps you sync your documents, photos, and calendars in one place. From there, you can monitor costs, updates, and changes whenever they occur. In addition, centralized communication offers easy access to project information. All changes made can be communicated instantly via automated actions, instant alerts, and visual dashboards.
4. Schedule and plan the right way
The best way to forecast the project life cycle and create a clear operating plan is to follow the traditional five phases of project management: initiation, planning, launch, performance, and closure.
Build additional deliverables based on these project stages. Doing this will help you clearly define your mission and goals. Then, evaluate at the end of each phase so you can maintain a controlled project evolution.
5. Create clear roadmaps
As a leader, you must always think one step ahead, especially when it comes to estimating project delays. You will be able to analyze and anticipate situations by creating clear roadmaps using a Gantt chart tool in the project management system. It is a very powerful tool to facilitate foresight as it shows the dependencies between different resources and tasks. If a particular item stalls, the management's job is to identify the ripple effect and create a plan to keep things going.
6. Reevaluate techniques
To complete your projects on budget, on time, and on schedule, regardless of good progress, you must be able to evaluate your plans and projects. There may be oversight of better strategies for managing the project or solving problems that may occur. As such, you need to have a critical eye to identify specific areas of the project that could be improved. Get feedback on each phase and talk to your team to see possible areas.
7. Find out what eats up your budget
This advice may feel a bit general, but in reality, sometimes it is hard to identify problems and find solutions. Thus, you should always be on top of every aspect of the project to avoid it.
Of course, that's easier said than done. But that there are certain areas you can start with. More specifically, limiting delays, being very careful about managing your materials (e.g., avoiding ordering materials too early or too late), responding to, or filing claims quickly can be some of the ways you can take ownership of your project and keep your budget under control.
8. Maintain proper documentation
Project documentation from the outset needs to be prepared, regularly updated, and easy to track. Whenever a milestone has been completed, the stakeholders involved must sign the document before submitting it. Implementing the right document management system can help you keep track of all documents and ensure no records are lost.
Having complex project management does not mean that the project will be completed within the proposed budget and on time. Therefore, it is important to save all project documents for presentation to stakeholders so that they can accommodate unforeseen contingencies. If such situations arise, with audited supporting documents, you can avoid potential conflicts, project delays, or legal issues.